Setting up the perfect Workspace for Creative Agencies

Creative agencies have to deal with multiple projects, balancing client expectations, and fostering creativity - all at once. But without the right structure, things can get messy. That’s where Wondercraft steps in. Our flexible workspace system lets you stay organized, wow your clients, and free up time for the creative work you love. Here’s how to set up the perfect workspace for your agency.

Keeping it organised

Think of workspaces as your agency’s creative hub - a single place to manage everything. Teamspaces break this down further, giving each client or project their own dedicated area to collaborate and share resources. Together, they help you:

• Cut through clutter by separating internal and client work.
• Stay in control with customisable permissions.
• Simplify client collaboration by inviting them to specific projects.

Most agencies use Wondercraft to create ad campaigns for their clients or to produce internal learning and development (L&D) content. No matter the focus, Workspaces and Teamspaces keep your operations streamlined.

‍The ideal setup for your agency

One Workspace to rule them all

‍Most agencies will work with a single workspace. It keeps costs low and makes everything easy to find. Here’s how to set it up:

1. Internal Teamspace
   • Create a private teamspace specifically for projects that concern your agency. Use it to manage your own ad campaigns, develop training materials for new employees, and store other internal resources essential to running your business.
   • Example: Agency HQ
2. Client Teamspaces
   • Set up individual teamspaces for each client. This way, projects stay neat, and clients only see what’s relevant to them.
   • Assign roles to your team members (e.g., Director, Editor) and invite clients as guests.
   • Example:
     • Client A
     • Client B

Agency examples (made-up names!)

Imagine Studio: small but mighty

‍Imagine Studio is a boutique agency with a tight-knit team working across five client projects. Here’s their setup:

• Workspace 1: Imagine Studio
  • Internal Teamspace: Imagine HQ
  • Client Teamspaces:
    • BrightLife
    • UrbanEats
    • GreenTech

This structure keeps everyone focused and reduces the time spent searching for files or clarifying tasks.

‍Elevate Creatives: big projects, big solutions

‍Elevate Creatives takes on large, high-budget clients who sometimes want full ownership of their tools. They’ve adapted their setup:

• Workspace 1: Elevate HQ
  • Houses internal resources and smaller clients.
• Workspace 2: Client Z Workspace
  • Dedicated to a high-budget client who pays for their own workspace access. This allows full transparency and control for the client.

What to consider when deciding the right workspace

1. You can save money with one Workspace
   • Every workspace is billed as a separate account. Keeping everything in one workspace can be the most cost-effective option.
2. Streamline access
   • Internal teamspaces should remain private for agency use.
   • Use guest roles for clients, so they only see what they need without overwhelming them with unnecessary files.
3. Flex for growth
   • The "One Workspace" approach grows with you. As you onboard new clients, simply add more teamspaces.
   • For long-term or high-budget clients, consider a dedicated workspace to give them more control.

Why would you want to collaborate?

• Shareable assets
  • Use Wondercraft’s shareable assets feature to save voices, music tracks, and other reusable elements. For certain clients, you can even create custom voice clones to match their brand’s tone.
• Role-based permissions
  • Directors can manage teamspaces, Editors can create and share, and Commenters can leave feedback. It’s a clear, no-nonsense way to keep things organized.
• Centralized feedback
  • No more juggling emails and sticky notes. Use comments directly on scripts and tracks to keep everyone aligned.

Why Wondercraft works for agencies

‍Wondercraft makes it easy to tackle common agency headaches. From messy file management to unclear client communication, our workspace structure solves the problems that slow you down.

• Stay organized: Centralize everything in one workspace.
• Impress clients: Give them access to their projects without overloading them.
• Save time and money: Flexible options grow with your business, letting you focus on creativity instead of logistics.